Personal Secretary (PS) often act as the manager's first point of contact with people from both inside and outside the organisation. Tasks are likely to include:
Devising and maintaining office systems, including data management and filing;
Aarranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
Screening phone calls, enquiries and requests, and handling them when appropriate;
Meeting and greeting visitors at all levels of seniority;
Organising and maintaining diaries and making appointments;
Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
Producing documents, briefing papers, reports and presentations;
Organising and attending meetings and ensuring the manager is well prepared for meetings;
Liaising with clients, suppliers and other staff.
In addition to supporting managers, their team and departments, many PS’ also have their own personal workload and responsibilities. The scope of the PS’ role can be extensive and additional duties may include:
Taking on some of the manager's responsibilities and working more closely with management;
Being involved in decision-making processes.
Ability to work under pressure and willing to work on holidays if necessary
Some PS’ do all the secretarial work themselves, while others take responsibility for recruiting and training junior staff and delegate some of the less demanding and confidential work to them.
** Computer and English is a must.
Facility: As per company policy
Apply instruction: mail resume to firstname.lastname@example.org