GPAC HRM & Payroll Software

GPAC on line HRM System allows you to use one or many Windows PCs to track and record your time and attendance, employee information. Your administration personnel can use one computer to generate all the reports you need to track your real costs and to forward onto your payroll departments. It completely replaces outdated time and attendance tracking systems and will save you time and money each and every week that you use it. With features built into the software to account for your complex payroll rules to be compliant with local overtime regulations it can eliminate the headaches that are encountered.

Module of the software

1. Personal Information Management (PIM)
2. Recruitment
3. Training Management
4. Performance appraisal
5. Leave & Attendance System
6. Payroll & Compensation

Module wise features

Module: Personal Information Management (PIM)

1. Employee master Information,
2. Academic information,
3. Organization information,
4. Previous experiences,
5. Employee leave information,
6. Joining date,
7. Training information,
8. Pay structure information (on demand),
9. Passport details(on demand),
10. National ID card details (on demand),
11. Nominee details (on demand),
12. Complete Bank details,
13. Details to configure Organogram
14. MIS Report (Designation wise, Grade, Male & Female, Project, Branch, Region, Zone wise, PF wise and
15. Changes may come as per requirement

Module: Recruitment Management

1. Vacancy requisition against new requirement left or retired employee etc.
2. Vacancy approval done by HR department
3. Single repository for applicant resumes and Information
4. Efficient resume search with save facility of search criteria
5. Interview evaluation with different interview status like on hold, rejected, and call for another interview, in process, and selected etc.
6. Exit interview with designation wise questions facility. Format can be prepared according to will of employee.
7. MIS Reports and
8. Changes may come as per requirement

Module: Employee Development or Training

1. Define training program
2. Assign faculty to training program
3. Training calendar
4. Application for training program
5. Approval for training program
6. Attendance for training program
7. Evaluation of different training program
8. Budget and expense for training program and
9. MIS Reports and
10. Changes may come as per requirement

Module: Performance appraisal

Performance parameters according to Designations, defining planning periods, defining employee wise, immediate senior wise, Performance Review done at different levels, Performance Management linked with training and Pay Structure Revision. Monthly Activities, Daily Activities (on demand), Monthly, quarterly, four monthly, half yearly and yearly performance defining and reviews can be done, and also MIS report. And changes may come as per requirement

Module: Leave And Attendance Management

1. Configure business rules for leave, attendance etc.
2. Interface with any attendance machine (Bio-metrics, Punch Card, etc.)
3. Holiday and Weekly off management with employee facility
4. Leave management with application and approval
5. Advance leave application and approval
6. Year end process for leave transfer
7. Manual entry and corrections.
8. Multiple approval of leave, advance leave etc. for HR department
9. Attendance run and authorization for locking the monthly attendance
10. MIS Reports (attendance reports, leave, advance leave, annual, monthly and daily attendance reports and other useful reports.)

Module: Payroll Management

1. Define pay elements
2. Define multipart formulas for pay elements
3. Design pay structure for employees
4. Assign pay structure to employees with different pay modes like Bank transfer , Cash ,Cheque etc
5. Provident fund
6. Leave travel allowance ( LTA)
7. Pay Group for different pay run
8. Leave encashment based on pay elements
9. Loans and advance with automated recovery feature.
10. Bonus feature for any pay elements
11. Professional tax with professional tax group based on different states
12. Labor Welfare Fund ( LWF)
13. Gratuity
14. Pay slip message
15. Pay run and authorization for locking the payroll for particular month
16. Pay adjustment for particular month with addition, subtraction, replacing and assigning new elements for any employee
17. Check list for errors and warnings generated during pay run.
18. Stop payment and release payment feature
19. Pay structure revision and authorization for confirmation.
20. Bonus calculation and authorization with separate pay slip feature
21. Full and final settlement procedure
22. Reimbursement calculation and authorization based on bill submission and special reimbursement slip generation as well.
23. TDS (Tax deducted at source) management for tax calculation.
24. Changes may come as per requirement

Organization Change

1. Employee transfer
2. Employee resignation
3. Employee termination
4. Employee promotion
5. Employee reporting structure change
6. MIS reports and
7. Changes may come as per requirement

Letter Generation

1. Define templates for HR letters
2. Generate HR letter from templates

MIS Reports

1. Provident fund monthly reports
2. Income tax report
3. Monthly pay statement with payment mode like Bank transfer, Cash, Cheque etc.
4. Salary Register with Employee wise and department wise
5. Monthly variance reports
6. Register for bonus, over time, leave encashment, gratuity, GLWF, loan, advance etc.
7. Monthly statements for bonus, leave encashment, GLWF, gratuity, loan, advance etc.
8. Monthly pay slip for regular payroll, reimbursements, off- cycle payroll, bonus etc.
9. Annual pay summary report
10. Full and final settlement report
11. Pay structure revision and comparison reports.
12. Changes may come as per requirement

Main Advantage of the Software

MS SQL Server Secure Database, Menu driven Database Backup, Restore facility, Facility to set up individual login for user/Data Entry operator and their privilege (Add, Edit, Delete), Facility to Export Reports in HTML, Word, and XLS format, Facility to prepare daily report, SMS Service, Data Integration from Branch office to Head office.

Common Feature of Different Modules would be:

1. Easy Learning and Easy Configuration

Windows interface, Easy terminology, Menu-driven and, speedily navigable

2. Superior Performance for Standalone, Network Version & On-Line Version

Fully Network compatible and can be accessed from different workstations connected in LAN/WAN or VPN.

You cannot access software any browser (Like: Internet Explorer, Mozilla Firefox etc). If you access software remote location should be installed GPAC software application. This software runs only for LAN, WAN or VPN.

3. User Access Control

Strict user access control is available. Each module can be finely configured to each user’s rights

4. Secured Data Backup and Restore Facility

Just one keystroke to make or get back a secured backup of done works Using Technology: Back-end: MS SQL Server, Front-end: MS Visual Basic.Net and Crystal Reports for reporting

All these would be addressed for:

Real-time update information on all transactions
Hassle free reporting
Complete information from start to end cycle
Greater visibility at every level of operation
Better utilization of resource
Complete data integrity